Are Your Emails Taking Over Your Life? (Inbox Management)
How many times did you check your email today? Probably a lot, right?
Email Clutter: How to Get Your Inbox Under Control
- Email inbox clutter can be a huge headache.
- An email inbox is a pain point for most.
- Avoid inbox overflow and get your life back.
They say an average employee checks their email between 50 – 90 times a day.
Is there anything more uninspiring than that? Probably not. But then we have to, lest our inbox is a mess. The problem is, it’s hard to find the motivation to do this routine task.
For many of us, it is one of the most dreaded tasks to do daily. But if you are too busy to get everything done, then knowing how to manage your time for even the most mundane tasks can be a big help.
Managing your email inbox doesn’t only mean keeping it clean. A good email inbox management goes a lot deeper than that. It’s about improving quality and focusing on delivering real, personalized communications.
1. Email Inbox Clutter Can Be a Huge Headache
Time is a precious commodity for all of us. How do you recover that seemingly lost time to complete the most mundane tasks such as checking emails?
Sometimes it’s tricky to find important emails amidst the mass of spam, promoting offers and other unwanted emails in your inbox.
So, when you finally remember that invoice you need to pay, which is now three months old, chances are it has already been deleted by your company’s spam filter or cluttering up your junk folder.
2. An Email Inbox Is a Pain Point for Most
It’s no surprise that email is far and away the most dominant form of internet communication. But most people are not very good at managing it at all.
They might know that they should be more effective, but don’t know what they should do to get better at it.
Email inbox management is a comprehensive step-by-step procedure to organize the ever-increasing email flow into your Inbox.
Inbox zero means that you have cleaned and organized your inbox to be only the important emails.
It also means that your inbox will not flood with the unnecessary emails which you are getting on a daily basis. If you want to improve productivity, having an organized inbox is very important.
It is just like having an organized filing cabinet or bookshelf in your office. It makes it easier for you to search for important documents or data that you may need in your work.
Take some time to manage your email inbox correctly. Getting in the habit of it now will spare you headaches down the road.
Email inbox management is kind of like saving for retirement. When you do it in small chunks and make it a habit, it gets more fluent each day. But if you leave it until later on, then when it comes time to start managing your inbox effectively, it’ll become more of a problem.
3. Avoid Inbox Overflow and Get Your Life Back
- Email can be overwhelming if you don’t have the time to manage it correctly. The inbox is like a black hole for online life. And, like any other system, you must set up rules and limits to organizing this flow of information. If you don’t, you will be drowning in email and it may seem overwhelming every time you open your inbox.
- Decide whether it will be best for you (or not) to set specific times to read emails on a daily basis. Find your email sweet spot.
- Curate your incoming e-mails based on senders. An email from the boss is surely more important than that of a colleague in the cubicle next to you.
- Create subject folders as it relates to different topics or responsibilities.
- Create automatic filters, filing the emails into respective folders, and not allowing emails to get lost in your “Primary” inbox. Email rules are a great way to automate your email inbox and save yourself ample time. When you get an email, it automatically places it into a folder, whether simply trashing the email or placing it in a specific folder. This means you don’t have to do the work of filing every single email, because your programme does it for you!
- Segmenting and labelling your emails will help you keep track of them and know when to work on them.
- You don’t have to do it all at once, instead schedule a small amount of time that you can dedicate every day to checking emails.
- Color-coding your messages can help you organize information by grouping related items together.
- Block the spammers and get their emails to go to the “deleted items” straight away.
- Separate work and personal emails. Make sure to have a personal email address and never receive personal emails at your work address.
- Don’t procrastinate and always try to respond as quickly as possible.
- Know your priorities, compose fewer emails and be brief.
- Don’t be afraid to unsubscribe from what doesn’t add value.
- Delete and archive old stuff that doesn’t apply to you anymore.
Now that you’ve got the systems in place to follow up with, and have remembered to set aside dedicated time, it’s time to get your emails written.